Trust Administrator Job in Holywell, Flintshire at Greenfield Valley TrustPart Time
Greenfield Valley Trust Administrator Role
This long-established charitable Trust has recently embarked on an ambitious strategy for the 70-acre Greenfield Valley Heritage Park which already has historic sites, woodland and water areas, a museum, play area, café and visitor centre. The site is owned by Flintshire County Council and the Trust is primarily responsible for the Valley’s strategic direction and working with partners.
The Trust is in the process of transitioning from a charitable trust and company limited by guarantee to a charitable incorporated organisation (CIO). There can be up to 12 trustees. There is a strong working relationship with Flintshire County Council which provides the staff to run the Valley day-to-day.
The role is to ensure that the Trust’s business, including the calling and recording of Board meetings, is delivered in an efficient and effective manner, that the Trust’s records are maintained and organised online and that all legal requirements for the Trust are met.
This work is offered as a part-time contract, for a fixed hourly rate to be agreed but assumed to be in the range of £15 – £20 per hour dependent on experience and including all expenses. The appointed individual will be responsible for all tax, national insurance etc. and will be expected to work from home.
The hours are dependent on the Trust’s business schedule and will include evening and occasional weekend working. There is an evening Board meeting every two months with an AGM held once a year. There are also occasional additional meetings of working groups, the full board or partner meetings (these may also be in the evenings). Most meetings usually take place in the Holywell/Greenfield Valley area but may be via Zoom or Teams or a combination of online and in person. The administrator will be expected to organise, administer and minute meetings of all these types (including booking the venue). The administrator may also be asked to help out with project support work. Expenses will be paid if required for travel to service any meetings that take place outside the Holywell-Greenfield area. As well as supporting the schedule of meetings and projects the contractor will be expected to create an effective online record of the Trust’s archive information.
It is intended to provide a one-year contract in the first instance with provision to renew for the right candidate. The one-year contract will be subject to a probationary period and satisfactory ongoing performance.
The contractor will work directly with the members of the Finance and Strategy Working Groups and ultimately to the Trust Chair. In the course of the role the contractor will work with all members of the Board and will be expected to maintain a positive working relationship with the staff of Flintshire County Council and Aura who are responsible for the Greenfield Valley and the services delivered in it.
Criteria for Selection
The following attributes, skills and experience are essential/desirable:
• Excellent organisational and planning skills with strong attention to detail
• First rate business writing and minute taking skills
• An ability to understand and oversee compliance with the legal and financial reporting requirements that the Trust must adhere to
• An approachable, friendly and outgoing demeanour
• Ability to work well with trustees, staff, partners, volunteers and visitors.
• Ability to work with confidentiality, discretion, diplomacy and integrity
• Good and flexible IT skills including practical experience of Outlook, Word, Excel, Zoom, Teams, and a willingness to learn to use new apps and software if required
• Self-employed status with appropriate legal structure, insurance and understanding of HMRC requirements
• Interest in helping the Trust achieve the objectives of its strategy for the Greenfield Valley
• Previous experience as an administrator or company secretary for a charitable organisation
• Familiarity with the Greenfield Valley and its local communities
• Experience of working in a small ‘hands-on’ organisation with limited resources
• Knowledge of written and/or spoken Welsh
How to Apply
Applications should be made in writing and take the following form:
3. A CV setting out your educational and work background
4. A supporting statement explaining how you meet the essential and desirable criteria and setting out why you feel that you are particularly suited to this role.