What is an event coordinator?

An event coordinator puts together events, tackling anything from client meetings to cleanup. They are responsible for every aspect of event planning. They ,eet with clients to work out event details, plan with the client and their team, scout and book locations, food and entertainment.

How to become an event coordinator?

You can take a foundation degree, higher national diploma or degree in events management, marketing or communications. There is no set entry route to become an events manager but it may be useful to do a relevant course like:

  • Level 2 Certificate in Event Planning
  • Level 3 Diploma in Live Events and Promotion

Event coordinator duties

Event coordinator duties are diverse and depend on the employer and specialty, but some responsibilities are common to most:

  • Create event proposals which fit client requirements and presenting proposals by deadline
  • Maintain a working relationship with vendors and venues
  • Plan event aspects, such as venue, seating, dining, and guest list
  • Delegate event planning tasks to other staff members where necessary
  • Demonstrate to clients strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities
  • Carefully supervise event preparation activities
  • Offer solutions to resolve problems in a timely manner
  • Analyze and evaluate event’s results
  • create and present reports

Event coordinator skills

To be an effective event coordinator, you’ll need certain skills and competencies. The following are often cited in job vacancies:

  • Sense of ownership and pride in your performance and its impact on company’s success
  • Critical thinker and problem-solving skills
  • Team player
  • Good time-management
  • Organizational skills
  • Great interpersonal skills
  • Communication skills

How to find a event coordinator job

These jobs are advertised online, in local newspapers and at your local jobcentre. To find all the event coordinator jobs near you, you need to:

  • Search for event coordinator jobs on popular job websites such as; Indeed, Total Jobs and CV Library
  • Use the DWP’s Find A Job Service
  • Check local newspapers and local Facebook groups, especially groups dedicated to local jobs

Event Coordinator Job Titles

When you search for event coordinator jobs online, be aware that the jobs might be advertised using a different job title. Popular job titles for event coordinator jobs include;

  • Event specialist
  • Event planners

What does an event coordinator do?

The job of an event coordinator varies depending on the job role and the company you’re working for. Check the duties and responsibilities of event coordinator job advertisements to find jobs that best suit your skills and experience. 

The day-to-day tasks of a event coordinator include;

  • discuss what type of event the client wants
  • come up with original ideas for events
  • agree budgets and timescales with the client
  • research venues, contacts and suppliers, and negotiate prices
  • book venues, entertainment, equipment and supplies
  • hire and supervise contractors like caterers and security
  • publicise events
  • follow health, safety and insurance regulations
  • make sure everything runs smoothly on the day