How to become an Admin Assistant

What is an admin assistant?

Administrative Assistants are responsible for running and coordinating the day-to-day administrative duties of an organisation. They prepare documents, schedule appointments, and maintain files.

To be a successful Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly.

How to become an admin assistant?

College course – You can get into this job through a college course, which would teach you some of the skills and knowledge you need in this job. Relevant subjects include a Level 2 or 3 Diploma in Business and Administration. 

Volunteering – You could volunteer with a charity in an office based role to get some experience and skills that are useful for administration work.

Admin assistant duties

There are many roles and responsibilities of an admin assistant, including:

  • Preparing documents for meetings and business trips
  • Scheduling meetings and appointments
  • Being a point of contact for a range of staff and external stakeholders
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Provide information by answering questions and requests
  • Write letters and emails on behalf of other office staff
  • Maintain computer and manual filing systems

Admin assistant skills

You’ll need several essential qualities to succeed at becoming an administrative assistant, including:

  • Office Administration Procedures
  • Administrative Writing Skills
  • Attention to Detail
  • Multitasking Skills
  • Interpersonal Skills
  • Organizational Skills
  • Professionalism

How to find an admin assistant job

These jobs are advertised online, in local newspapers and at your local jobcentre. To find all the admin assistant jobs near you, you need to:

  • Search for admin assistant jobs on popular job websites such as; Indeed, Total Jobs and CV Library
  • Use the DWP’s Find A Job Service
  • Check local newspapers and local Facebook groups, especially groups dedicated to local jobs

Admin Assistant Job Titles

These jobs are advertised online, in local newspapers and at your local jobcentre. To find all the admin assistant jobs near you, you need to:

  • Administrative Coordinators
  • Administrative Specialists
  • Administrative Services Manager
  • Administrator
  • Executive Assistant
  • Legal Secretary
  • Medical Secretary
  • Secretary

What does an admin assistant do?

The job of a admin assistant varies depending on the job role and the company you’re working for. Check the duties and responsibilities of admin assistant job advertisements to find jobs that best suit your skills and experience. 

The day-to-day tasks of an admin assistant include;

  • Greet visitors at reception
  • Set up meetings and take notes during them
  • Type letters, reports and other business documents
  • Researching and booking travel arrangements for staff members
  • Processing and directing mail and incoming packages or deliveries
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research
  • Ordering and taking stock of office supplies

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